Pre Award Grants Specialist II (NIH Grants)

in Pittsburgh, PA

Pre Award Grants Specialist II (NIH Grants) Job

Job Description Job Attributes+

  • Job ID


  • Req #


  • Job Location

    3339 Ward Street
    Pittsburgh, PA 15213, US

  • Job Category

    Legal & Compliance

  • Job Type

    Full-Time - Regular

  • Shift

    Day Job


This position is responsible for administering and facilitating the pre-award grant preparation and submission process as well as other Pre-Award activities in the Office of Grants and Contracts. Responsible for acting as a mentor to the Grants Assistants and Grant Specialist I.


  • Ability to ensure compliance with financial and administrative award terms and conditions
  • Analyze budget justification for accuracy and thoroughness
  • Assist principal investigator and/or project administrators with proposal submission and preparation of grant and contract budgets following specific guidelines
  • Be a reference for Grants Assistants and those in the Grant Specialist I role for training and problem solving issues.
  • Collaborate with Grant Specialist III and Team Leaders on revising the information on the OGC website to keep it current and accurate.
  • Coordinate Other Support changes with project
  • Direct daily contact and interaction with PI and research staff, various staff and departments, and other Office of Grants and Contracts team members
  • Identify, suggest, and develop training tools for the research community.
  • Prepare and process requests for early account numbers
  • Process Just In Time (JIT) information requests from sponsoring agency
  • Process Notice of Grant Awards, Form0202, and Budget Modification Reports
  • Provide policy interpretation and procedure guidance to principal investigators and their staff
  • Remain current and knowledgeable on agency and procedures and requirements concerning grants management issues
  • Required to maintain confidentiality of classified and sensitive information
  • Responsible for on-going review and analysis of processes and actively contributing to process improvements for the OGC.
  • Serve on committees engaged to assess procedures and possible changes in the way the OGC conducts business.


  • Bachelors degree required preferably in Business Administration or Public Administration. 

  • Two years of experience working with grants management in an academic setting, OR two years of experience working in research administration is required.

  • An equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved may be considered.

  • Ability to excise independent judgment to resolve complex problems.

    Capable to work autonomously but within a team environment.

  • Excellent computer skills, particularly Microsoft Excel and Word.

  • Preferences:

    Prior experience with account and/or grant management in an academic setting.

    Knowledge of OMB Circulars A-21, A-110, & A-133 and the NIH Grants Policy Statement

    Detailed knowledge of federal, state, and private sponsor regulations and procedures applicable to grants and contracts

    Project administration and/or project management experience preferably in a research setting.

    Experience with client relations preferred.

    Excellent oral and written communications skills.

    Excellent analytic ability and negotiating skills.

    Personality - outgoing, friendly, deadline driven and customer service oriented.

    Licensure, Certifications, and Clearances:
    UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Additional Information

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